Learning Technology@LJMU

Staff Guide: What features to I get with Zoom?

On top of the unlimited meeting minutes and hosting up to 300 participants (500 on request), there are many features of Zoom that you can use in your teaching sessions.

You can share your video and voice in HD. You can choose between Gallery view, which shows up to 49 people per page, and Speaker view, which focuses on the current speaker. As a member of staff, you also have permissions to record your sessions.  

Features that will really make your teaching sessions engaging include:  

  • Screen sharing (and multi sharing) 
  • Breakout rooms 
  • Public chat 
  • Private chat between participant and host (please note that private chat between participants has been disabled) 
  • Co-annotation on a shared screen Whiteboarding 
  • Polling 
  • Remote control giving you access to another participants device 
  • Recording 

Screen Sharing 

This allows you to display whatever you have on your computer screen to others in the meeting.  You can share anything you open on your computer, without having to worry about uploading files in advance. For example, you can open a PowerPoint file on your computer or navigate around web pages.   

Students can be allowed to share their screens too. This can be effective for allowing students to show work or present.  There is also the option to allow multiple people to share their screen at the same time, which you’ll be able to flip between. 

Breakout Rooms 

You have 200 students and you want them to work in small groups? Breakout rooms are the answer! During the meeting you can split your students in up into 50 separate groups.  They can be randomly or manually assignedOnly you as the host you can navigate between these rooms and interact with these smaller groups. Those in other groups can send a message to you requesting you join their room and you can also broadcast a message to all rooms.  

As the host, you have control over who goes into which room and how long the breakout room sessions last, by setting a time limit, or just manually closing the rooms. Bring all your students back to the main room when you’re finished to share what you have discussed. 

All the many features are available within the breakout rooms; screen sharing, chat and whiteboards for example.   

In-meeting Chat 

Your students can ask you questions using the inbuilt Chat and you can share links to files or web pages, for example. To ensure that you can run your session smoothly, you as the host have the ability to enable and disable this feature during the meeting. Open the Chat to get feedback from students, respond to their questions and then close it so that you can concentrate on engaging via voice and video-or leave it open for the whole session. Use this facility to fit your session requirements. 

Co-annotation on Shared Screen 

When screen sharing, others can annotate and draw on whatever you display. You can use this in creative ways to enhance your session. For example, place a PowerPoint slide on screen containing an image and ask students to point out a particular part. The annotation will display the name of the annotator, giving opportunities for feedback. 

Whiteboarding 

In the same menu where you share your screen, there is an option to use a whiteboard to draw in real time - it's ideal for quickly creating simple diagrams, and works well on desktop and mobile devices, such as tablets. For collaborative use, allow all participants to draw, or choose to only allow you, as host, to draw. 

Polling 

Using the inbuilt Polling feature is really simple and allows you to ask students multiple choice questions, to gauge understanding, as a quick quiz, or as an icebreaker. You can share the results directly within the meeting and save the results to explore further, after the session. 

Polling for meetings

Remote Control 

The remote-control feature allows you to take control of another participant's meeting screen. You can either request remote control of another participant's screen or the other participant can give control to you. As host you always have control over what can be remotely controlled.  

Creative use of remote control during your teaching session could include editing a student’s document they have open on their own computer, or showing them around an application they have installed.  

Recording 

During a live teaching event, you will be able to record any part of that meeting for later review. This recording (which is unpublished by default) can then be shared with students on the course via the Cloud Recordings tab in the Canvas Zoom page. 

 

Accessibility