Staff Guide: Live subtitles while using PowerPoint in Zoom

This guide shows you how to use the automatic live subtitling inside PowerPoint in order to provide subtitles during a zoom presentation.

Zoom does not currently have live automatic subtitling which can greatly enhance lectures for students with hearing impairmentPowerPoint for Microsoft 365 can transcribe your words as you present and display them on-screen as captions in the same language you are speaking, or as subtitles translated to another language. This can help accommodate individuals in the audience who may be deaf or hard of hearing, or more familiar with another language, respectively. 

For best results, we highly recommend using a headset microphone connected to the device running PowerPoint.  This feature is compatible with the following web browsers: Microsoft Edge, Google Chrome 34+, Mozilla Firefox 25+ 

How does it work? 

The online version of PowerPoint which you have access to provides automatic live captioning of everything that you say when it is run in presentation mode. This could then be shared with students via zoom allowing them to see the captions. 

Uploading a PowerPoint into OneDrive 

You need your PowerPoint in OneDrive before you can use this part of the system  

  1. Sign in with your Microsoft account at OneDrive.com using username@ljmu.ac.uk and your LJMU password. 
  2. On the OneDrive page, click Upload near the top of the page, and upload your files. 

Opening the PowerPoint in OneDrive 

You need to open the PowerPoint and play it in the browser window. 

  1. On the View tab select Play from Beginning. 
  2. To move to the previous or next slide, select Previous or Next. 
  3. To view all the slides in your presentation, select See all slides. 

Turning on the live subtitles 

Here is a guide to take you through the steps 

Video guide showing the process 

  1. (Simplifed Ribbon) On the Slide Show ribbon tab, select the drop-down arrow next to Always Use Subtitles to open the menu of options. OR. (Classic Ribbon) On the View ribbon tab, select Use Subtitles. Then click Subtitle Settings to open the menu of options. 
  2. Use Spoken Language to see the voice languages that PowerPoint can recognise, and select the one you want. This is the language that you will be speaking while presenting. (By default, this will be set to the language corresponding to locale of your web-browser.) 
  3. Use Subtitle Language to see which languages PowerPoint can display on-screen as captions or subtitles, and select the one you want. This is the language of the text that will be shown to your audience. (By default, this will be the same language as your Spoken Language, but it can be a different language, meaning that translation will occur.)  
  4. Set the desired position of the captions or subtitles: they can appear overlaid at the top or bottom margin of the slide. The default setting is Bottom (Overlaid).  

Sharing this in zoom 

Open Zoom and share the slides playing in the browser so the students can see the captions and the presentation. 

 

 

 

Accessibility